ADDITIONAL TERMS AND CONDITIONS – RECRUITMENT SERVICES FOR RECRUITERS (EDUCATIONAL SETTINGS AND OTHER EMPLOYING ORGANISATIONS)

 

Effective Date: 01 April 2019

Last Updated: 23 May 2025

 

Definitions

“Candidate” and “Work-Seeker” refers to any individual interested in, or using our website and services to access our work finding services.

“Data Protection Legislation” refers to the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018, and any subsequent amendments to this legislation.

“Educational setting” includes, but is not limited to, any community schools, foundation and voluntary schools, academies, Multi-Academy Trusts, free schools, grammar schools, University Technical Colleges, Studio Schools, City Technology Colleges, Colleges, or any other setting that provides educational services to pupils and students.

“Hirer”, “Recruiter”, and “Recruiting Organisation” refers to any organisation using our permanent recruitment services.

“The Services” or ‘Our Services” refers to any of our service provided for work-seekers, and/or hirers.

“The Website” or “Our Website” refers to crinklerecruitment.com

“User Account” refers to any account on our website that you may register, or be registered for, in order to use certain aspects of our Services.

“We”, “Us” and “Our” means Crinkle Recruitment (part of The Schools HR Co-operative Limited.) (“Crinkle Recruitment” or “Crinkle”) and should be construed accordingly.

“You” and “Your” refers to any individual, including a recruiter, accessing the website or requesting our services.

 

 

1. Terms of Use

 

These Additional Terms for Recruiters set out the information applicable to you when you use Crinkle Recruitment Services. By proceeding to use this service you agree to be legally bound by these Terms and Conditions.

These Additional Terms for Recruiters should be read carefully, in conjunction with our General Terms, before using any part of our website and/or services. By using our website and services, you are deemed to have accepted the General Terms, these Additional Terms for Recruiters, our Website Privacy Policy & Cookies Policy.

 

 

2. Registered Office

 

This Website is owned and operated by Crinkle Recruitment. Crinkle Recruitment is a part of The Schools HR Co-operative Limited (“SHRC”) – SHRC are registered in England and Wales under the company number 8004727. Our Registered Office and trading address is: The Schools HR Co-operative Ltd, Unit 1 Britannia Court, The Green, West Drayton, Middlesex, UB7 7PN

To contact us with a general enquiry, please refer to our contact information here.

 

 

3. Information You Provide to Us

 

Certain aspects of our services will require your organisation to provide us with information by means of registering for a service user account. We will use the information you provide to grant access to your organisation, and your designated employees, to our services. We will process any information, that you provide when using our services, in accordance with data protection legislation. Our use of the information you provide is governed by the applicable Website Privacy Policy. Click here to view our Website Privacy Policy.

You agree that all information provided by you, for the purposes of using our services and any other material you submit, on the website:

  1. Is accurate and complete, and maintained and updated accordingly. If you wish to make changes to your User Account, or the details contained in it, you can do so at any time by contacting us.
  2. Does not include any material that is false, misleading, defamatory, discriminatory, threatening, offensive, abusive, likely to cause someone anxiety or distress, encourages violence or racial or religious hatred, blasphemous, pornographic, in breach of confidence, in breach of privacy, unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable.

You must also not attempt to ask us to post material which is technically harmful; including, without limitation, computer viruses or other malicious software (malware).

If at any time we suspect that a service user account has been used for improper purposes; specifically, but not limited to, for fraudulent reasons, we reserve the right to act as detailed below in our Termination & Suspension clause.

Transfer outside the United Kingdom (UK): Limited aspects of personal data, which you supply to us, will be transferred to our third-party service provider outside the UK for the purpose of providing certain aspects of our services, specifically relating to email communications for service and administrative notifications associated with the services we provide you and your educational setting/organisation. Further information about the transfer of information personal data outside the UK can be found in our Website Privacy Policy & Cookies Policy.

 

 

4. Passwords and Security

 

In order to access our services and our website, you may need to use a username, which will be your professional email address, and a password that meets our minimum password strength requirements. You will be solely responsible for the security and proper use of your password which we would recommend remains confidential at all times. Please notify Crinkle Recruitment immediately of any suspected breaches in the security of your account. We do not accept any liability for any unauthorised or improper use or disclosure of your password or username.

As required by data protection legislation, we take the security of your data, and data stored in the website and its databases, very seriously. As such, we employ various security measures including but not limited to, reCAPTCHA authentication and TLS/SSL encryption. We also ensure that all data handled by Crinkle Recruitment is done so by trained personnel, using devices with the most up to date security updates and antivirus programs.

 

 

5. Our Services

 

5.1. JOB POSTINGS: MANAGED BOOKINGS AND SELF-SERVICE ADVERTISING
You can advertise any education-related post, whether paid or unpaid, on our website for the charge at the prevailing rate as prescribed in the applicable year’s “The Schools HR Co-operative Service Level Agreement (SLA) Price List” or at the rate stated at the time of our acknowledgement or at the rate that we have agreed with you under any other relevant agreement. In addition to the Managed Bookings job posting option, we may offer you a Self-Service advertising option.  For the avoidance of doubt, we are under no obligation to offer you the Self-Service advertising option.  On request we will set up, on our website, an “Employer Profile” page for your educational setting or organisation – you will be responsible for the accuracy of the information on this page. From time to time we may request you review the contents of this page and provide updated information (e.g. school logo, school website address, school roll, and other contact information) to ensure the continued accuracy of the material that is published.

For any roles that are evaluated by our service for the purposes of advertising (Managed Bookings only), if you do not buy into the appropriate “The Schools HR Co-operative Service Level Agreement (SLA)”, you will be charged for this activity if not subsequently advertised on our website (Crinkle Recruitment).  Job evaluations are not available for self-service advertising (where offered).

5.2. LEADERSHIP RECRUITMENT
On request, we can develop a tailored leadership recruitment campaign to recruit to senior leadership posts in your educational setting or organisation. This package will be developed based on your specific needs and we will charge this service at the rate agreed between you and us. Please note, additional terms and conditions apply to this service. We will provide you with these terms in any proposal we submit to supply our leadership recruitment service.

5.3. PLACEMENT & DIRECT RECRUITMENT
We may be able to provide you with direct recruitment and placement services for any role within your organisation, provided that we have the capacity to deliver these services. The determination of our capacity to deliver these services will be solely at the discretion of Crinkle Recruitment. This service will be developed based on your specific needs and we will charge this service at the rate agreed between you and us. Please note additional terms and conditions apply to this service. We will provide you with these terms in any proposal we submit.

5.4. PSYCHOMETRIC & SKILLS ASSESSMENTS
On request we can provide psychometric and/or skills assessments which can be used in the recruitment process to enhance the evaluation of candidates’ competence in specific skills and/or identify personal and behavioural qualities at work. This package will be developed based on your specific needs and we will charge this service at the rate agreed between you and us. Please note additional terms and conditions apply to this service. We will provide you with these terms in any proposal we submit to supply our assessment service.

5.5. EXTERNAL ADVERTISING
You can request that we advertise your job posting in external publications and/or on external jobs boards (e.g. third-party specialist jobs board, and local and national print publications) subject to the external advertising supplier’s prevailing charges. Please note, that the applicable external advertising supplier’s terms and conditions will also apply. We can provide you with the applicable external advertising supplier’s terms and conditions on request.

 

 

6. Our Liabilities

 

6.1. We shall provide our services in accordance with these Additional Terms and Conditions for Recruiting Organisations. The services do not constitute an offer by us, and we reserve the absolute right to refuse to offer the services to any person, educational setting, or organisation.

6.2. We shall undertake the services requested by you using the information and criteria that you supply. It is your responsibility to provide accurate and up-to-date information.

6.3. You agree not to submit for inclusion in any job posting, school information, or anything else that will appear on our website, any material that is: false, misleading, defamatory, discriminatory, threatening, offensive, abusive, likely to cause someone anxiety or distress, encouraging violence or racial or religious hatred, blasphemous, pornographic, in breach of confidence, in breach of privacy, unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable.

6.4. We will issue an invoice to you for any requested services, when you have provided your agreement to use our services. You will pay the invoice in full within 30 days from the date of the invoice.

6.5. Some of our services may be subject to additional terms and conditions. If you commission us to supply such services, you are required to agree to these additional terms and conditions before we can supply these services. Pricing, invoicing and payment terms for these services are outlined in the applicable terms and conditions.

6.6. We may, in our sole and absolute discretion, add to, modify, or discontinue any of our services. However, this will not affect any request agreed prior to any change or withdrawal of the relevant service.

6.7. We reserve the right to amend the fees and/or these Terms and Conditions from time to time provided that no change will be retrospective.

6.8. We cannot guarantee that:

  • 6.8.1. Our website and/or the services will always be available;
  • 6.8.2. Our website will be free from errors, viruses, and or other malicious software;
  • 6.8.3. The services will generate any applications, responses, or results. For the avoidance of doubt, no services are guaranteed to result in filling a vacancy

 

 

7. Job Postings: Managed Bookings

 

  • 7.1 THE MANAGED BOOKING PROCEDURE
    • 7.1.1. All requests for job postings must be supplied to us in writing – we currently accept requests through our recruitment@crinklejobs.com email address. You agree to use the website and services in “good faith” i.e. to post authentic jobs and provide adequate and accurate job details.
    • 7.1.2. In the future we may offer alternative methods for requesting job postings and we will provide reasonable notice to you in writing if we require you to use a different method for requesting a job posting.
    • 7.1.3. We have rules regarding the content and format of jobs posted on our website. The purpose of these rules is to provide consistency and clarity in the information available to job seekers. The rules regarding content and format are as follows. All requests for job postings should include:
      • 7.1.3.1. A copy of the applicable job description and person specification, and if you are using your own application form, the relevant application form or pack;
      • 7.1.3.2. The employer’s details, e.g. establishment name, address, contact information
      • 7.1.3.3. The title of the job
      • 7.1.3.4. The salary & salary range
      • 7.1.3.5. An indication of the normal working hours and working weeks e.g. Full-Time or Part-Time or Term-Time Only
      • 7.1.3.6. An indication of the contract type e.g. temporary, permanent, or casual
      • 7.1.3.7. The provisional job start date, start date of the advert, closing date and closing time of the advert and the provisional dates of short-listing and interview
      • 7.1.3.8. If requesting external in accordance with services described in ‘Our Services’, confirmation of the external advertising requirements.
    • 7.1.4 We, in our sole discretion and without liability to you or any third party, reserve the right to not publish any request for a job posting where all information as outlined in clause 7.1.3. has not been provided.

  • 7.2. MANAGED BOOKING ACCEPTANCE
    • 7.2.1. The price for each individual job posting will be charged at the rate detailed in the applicable year’s SLA Price List, or as agreed in the initial agreement between you and Crinkle Recruitment. For the avoidance of doubt this rate is not applicable only to job postings – other charges, including external advertising, will be charged at the prevailing rate.
    • 7.2.2. We will notify you by email (“acknowledgement email”) on receipt of your written booking request, or by confirmation message via our website portal.
    • 7.2.3. We will action your request for a managed booking job posting in accordance with the target timeframes detailed in the applicable year’s SLA and subject to all relevant information about the job posting being supplied by you.
    • 7.2.4. All managed booking requests received are subject to our internal validation and verification processes. During these processes we may identify a need to obtain further information from you. If this happens we will contact you, to request this information. This may delay the time it takes for your job posting to go live.
    • 7.2.5. We, in our sole discretion and without liability to you or any third party, reserve the right to not publish any request for a job posting where, in relation to clause 7.2.4. further information required has not been received. You will be notified by email (“confirmation email”) when your job posting has gone live on the website. In our confirmation email we will provide you with a URL (website link) to your live job posting and the vacancy reference number.
    • 7.2.6. Our confirmation process described in clause 7.2.5 allows you to check that the booking has been processed according to your booking request. Please check the content of the confirmation email carefully and notify us immediately if you have any queries.

  • 7.3. MULTIPLE JOB POSTINGS
    • 7.3.1. From time to time you may want to post jobs that have a similar title but different job descriptions and/or person specifications. In situations where the job title is the same or similar, but there are separate job descriptions and/or person specifications then we will charge the applicable rate for each job.

  • 7.4. REQUESTS TO CLOSE JOB POSTINGS EARLY
    • 7.4.1. From time to time you may receive large volumes of applications for some job postings due to the level of demand for such jobs. In order to ensure fairness for all applicants to submit their application that may be in progress then we will not close any job posting before its advertised closing date unless an explanatory disclaimer is included in the job posting advertisement.
    • 7.4.2. Subject to 7.4.1, if there are specific circumstances (other than the number of applications received) that require the job posting to be withdrawn before the closing date then please contact us as soon as possible. Where there are special circumstances for withdrawing the advertisement then we will consider and action such requests appropriately, and at our discretion. Early job posting closure will not result in any adjustment to the prevailing job posting rate at the time the managed booking job posting was made.

  • 7.5. RE-ADVERTISING POLICY
    • 7.5.1. Each managed booking job posting will be advertised on our website for the specified period agreed by you and us. At the conclusion of the advertised period (i.e. at the job posting’s closing date) you may request that the managed booking job posting be re-advertised for a further period of seven (7) days free of charge and providing that no changes are made to the job posting (other than the 7 day extended closing date) and that the total period for the managed booking job posting advertising will not exceed 28 calendar days in accordance with clause 7.5.4.
      • 7.5.1.1. You must notify us to request an extension of your advert before the job posting’s closing date or within a maximum of one working day following the job posting’s closing date. If any changes, other than the seven (7) day extended closing date, are to be made to the job posting then clause 7.5.2 will apply.
    • 7.5.2. If at the conclusion of the advertised period (i.e. at the job posting’s closing date) you want to make any changes to the managed booking job posting (e.g. change in application questions, change in title, change in job description and/or person specification, change in salary, change in working hours or working weeks etc.) so it can be re-advertised then you may be charged the applicable rate for the re-advertised job posting. It is our discretion to charge this rate or any other agreed upon rate at the period of re-advertising.
    • 7.5.3. Further to the seven (7) day extension to the closing date detailed in clause 7.5.1 (that will be actioned at no additional charge), and subject to clause 7.5.4, if you want to extend the closing date further, or you want to make any changes to the job posting as detailed in clause 7.5.2, then you will be charged the applicable rate for the re-advertised job posting. For the avoidance of doubt a job posting will only be eligible for one closing date extension of seven (7) days free of charge.
    • 7.5.4. Please note that the maximum period for any managed booking job posting advertising, including any free or chargeable extensions cannot exceed 28 calendar days. If you want to advertise a job posting longer than 28 calendar days, then you will be charged an additional fee at the applicable rate.

  • 7.6. CANCELLATION POLICY
    • 7.6.1. We understand that circumstances can arise where you may need to cancel a managed booking job posting following a request being made under clause 7.1. If the cancellation request is received by us prior to any action on your request being undertaken by us then you will not be charged for the original request. However, if we have undertaken any action on your request then you will be charged the applicable rate for a job posting irrespective of that job posting not being fully actioned or advertised.

 

 

8. Job Postings: Self-Service Advertising (where offered)

 

  • 8.1 USE OF SELF-SERVICE
    • 8.1.1. You may be offered a Self-Service advertising option, at the prevailing rate as prescribed in the applicable year’s “The Schools HR Co-operative Service Level Agreement (SLA) Price List” or at the rate stated at the time of our acknowledgement or at the rate that we have agreed with you under any other relevant agreement.  For the avoidance of doubt, we are under no obligation to offer you the Self-Service advertising option.
    • 8.1.2. You agree to use the Website and our Services in 'good faith' i.e. to post authentic, impartial and unique jobs of reasonable quality, which provide both adequate and accurate job details. You also agree that any abuse of the Services, Website or these Terms can result in your access to the Services being removed, and account terminated.
    • 8.1.3. By using the online self-service advertising tool you agree not to:
      • 8.1.3.1. Upload or promote misleading, harmful, or unlawful content;
      • 8.1.3.2. Interfere with the operation of the system;
      • 8.1.3.3. Use the system to violate the rights of others.

  • 8.2. ADVERTISING CONTENT
    • 8.2.1. We have rules regarding the content and format of jobs posted on our website. The purpose of these rules is to provide consistency and clarity in the information available to job seekers. The rules regarding content and format are as follows. All Self-Service advertising job postings must include:

8.2.1.1. A copy of the applicable job description and person specification, and if you are using your own application form, the relevant application form or pack
8.2.1.2. The employer’s details e.g. establishment name, address, contact information;
8.2.1.3. The title of the job;
8.2.1.4. The salary & salary range;
8.2.1.5. An indication of the normal working hours and working weeks e.g. Full-Time or Part-Time or Term-Time Only;
8.2.1.6. An indication of the contract type e.g. Temporary, Permanent or Specific Purpose;
8.2.1.7. The provisional job start date, start date of the advert, closing date and closing time of the advert and the provisional dates of short-listing and interview.

8.2.2. You are solely responsible for the advertising content submitted and placed on our website, including the text, salary information, contract details, attachments and any landing pages linked in the advertisement.

8.2.3. Within each advert processed, you agree that the salary/pay information, hours of work, weeks worked (where applicable), and all other posted content contained within the job advertisement and job description/person specification is accurate, and understand that Crinkle Recruitment will not review or check the accuracy of the job advertisement or job description/person specification or other posted content, except in the very limited circumstances detailed in clause 8.2.7.

8.2.4. You shall not post any vacancy where there is a risk to the health and safety of any applicant at the location where the work is to be performed, unless you inform the candidates of such risks and the steps taken to prevent or control such risks.

8.2.5. Any content you place and advertise must comply with the applicable legislation and Codes of Practices including but not limited to:

8.2.6. Any advert placed using the online self-service advertising tool must not contain any content that is unlawful, offensive, or discriminatory on any grounds against applicants including on the bases of age; gender reassignment; being married or in a civil partnership; being pregnant or on maternity leave; disability; and race including colour, and nationality, ethnic or national origin.

8.2.7. Subject to clause 8.2.3, if the job advertisement, job description/person specification, and other posted content is identified by Crinkle Recruitment as containing illegal, inappropriate, or fraudulent material, or is identified as being - or potentially being - in breach of the Equality Act 2010 (as amended), Data Protection Act 2018 (as amended), EHRC Employment Code of Practice, or Advertising Standards Authority CAP Code, your job advertisement may be removed or amended without notice and any prevailing charges, where applicable, will still apply.

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  • 8.3. CLOSING JOB POSTINGS EARLY
    • 8.3.1. From time to time you may receive large volumes of applications for some job postings due to the level of demand for such jobs. In order to ensure fairness for all applicants to submit their application that may be in progress then you cannot close any job posting before its advertised closing date/time unless you have selected the “Flexible Closing Date” option at the time of submitting your Self-Service advertising job posting.  If you selected the “Fixed Closing Date” option, you will not be able to amend the closing date.
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  • 8.4. RE-ADVERTISING AND ADVERT DURATION POLICY
    • 8.4.1. Each advertisement or campaign submitted through the system may run for a maximum continuous period of 28 calendar days from the live date.
    • 8.4.2. If you wish to continue advertising the same or similar content beyond this period, you must re-submit the advertisement as a new campaign, subject to prevailing rates.
    • 8.4.3. Re-advertising is permitted provided it complies with all other Terms, including content review and payment requirements.
    • 8.4.4. We reserve the right to restrict, delay, or reject re-advertising of content that appears to be duplicative or in breach of any applicable guidelines or laws.
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  • 8.5. INDEMNIFICATION
    • 8.5.1. You accept full and sole responsibility and liability for the job advertisement, job description/person specification, and other posted content, and you indemnify Crinkle Recruitment (The Schools HR Co-operative Limited) against any claim, loss, liability, expense, and/or damage in connection therewith.
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  • 8.6. PERFORMANCE AND RESULTS
    • 8.6.1. We do not guarantee any specific outcomes or performance metrics for your advertisements. You acknowledge that advertising effectiveness can vary based on many factors outside our control.
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  • 8.7. CANCELLATION POLICY

    • 8.7.1. Before Publication: If a Self-Service job posting is cancelled or deleted before it is published (“live”) on the system, no charges will be incurred.
      8.7.2. After Publication: Once a Self-Service job posting has been published and made live, it cannot be cancelled or deleted, and the full cost of the advert will be charged in accordance with clause 8.1.1.
      8.7.3. It is your responsibility to ensure that all details and materials are correct and approved, in accordance with any applicable internal organisational procedures, prior to final submission for publication on our website.

 

 

9. Existing External Third-Party Subscription Packages

 

  • 9.1. EXISTING EXTERNAL THIRD-PARTY SUBSCRIPTION PACKAGE RENEWALS & CANCELLATIONS
    • 9.1.1. Due to changes in the way that external third-party subscription suppliers manage their external subscription packages, Crinkle Recruitment no longer facilitate external subscription packages between educational settings and external third-party suppliers. For the avoidance of doubt, the content in this clause (and sub-clauses) is provided for informational purposes only – Crinkle Recruitment cannot be held responsible or liable for any charges/fees/costs that you may incur if you do not meet the external third-party supplier’s renewal or cancellation requirements in accordance with their terms and conditions that you have previously agreed with the external third-party supplier.
    • 9.1.2. Existing subscription package renewals and cancellations will be your responsibility as the agreement for these services is directly between you and the external third-party supplier.
    • 9.1.3. If you want to cancel your existing subscription package you will need to comply with the external third-party supplier’s cancellation terms and conditions – this may include the requirement to serve notice for your intended cancellation. Please note that you may be liable for charges/fees/costs if you do not provide the required cancellation notice in accordance with the external third-party supplier’s terms and conditions.
    • 9.1.4. If you want to renew your existing subscription package you will need to contact the external third-party supplier for pricing information and contract terms and conditions. Any subscription package renewal will be in accordance with the external third-party supplier’s terms and conditions, including their prevailing renewal charges or rate, that you will be required to agree with the external third-party supplier.
    • 9.1.5. If we are aware of an existing subscription package that you have with an external third-party supplier, and we are aware of the possible expiry date of your existing subscription package, then as a courtesy only we may contact you to advise you of your upcoming renewal date. If we do contact you, this will only be on the basis of information that we have and therefore you must not rely on any contact from us to prompt you regarding your existing subscription package renewal. For the avoidance of doubt, Crinkle Recruitment will not be responsible or liable for any charges/fees/costs that you may incur as a result of your subscription auto-renewing, irrespective of whether we may have – or have not –contacted you about your upcoming subscription renewal. In accordance with clause 8.1.4, any renewal of your subscription package will be a contractual arrangement between you and the external third-party supplier, and you will be invoiced directly by the external third-party supplier – Crinkle Recruitment has no contractual responsibilities or relationship with regards to your subscription package.

 

 

10. External Advertising

 

  • 10.1. EXTERNAL ADVERTISING – DESCRIPTIONS AND ILLUSTRATIONS
    • 10.1.1. All descriptions or illustrations provided for services offered by external advertising suppliers are offered for the sole purpose of giving an approximate idea of the external advertising offering and will not form any part of the contract between you and us, or the external third-party supplier of the external advertising.
    • 10.1.2. All external advertising is subject to the terms and conditions of the external third-party advertiser.

  • 10.2. EXTERNAL ADVERTISING REQUEST PROCEDURE
    • 10.2.1. All requests for external advertising must be made to us in writing – we currently accept requests by email. You agree to use the website and services, including external advertising, in “good faith” i.e. to post authentic jobs and provide adequate and accurate job details.
    • 10.2.2. In the future we may offer alternative methods for requesting external advertising and we will provide reasonable notice to you in writing if we require you to use a different method for requesting such external advertising.
    • 10.2.3. You may request external advertising only at the time of submitting a request for our managed services (e.g. managed job posting bookings or leadership recruitment campaign).  External advertising is not available under the Self-Service advertising option (where offered).
    • 10.2.4. You may be required to provide us with additional information to enable us to submit your order for external advertising.
    • 10.2.5. The charges for external advertising will be calculated in accordance with the prices set out in the external third-party’s relevant rate card and you will be liable for these charges in accordance with clauses 10.2.6 to 10.2.9 and clause 10.4.1.
    • 10.2.6. All external advertising suppliers’ pricing information is subject to change at any time and may change as a result of the external advertising supplier revising the prices set out in any rate card and/or making changes to any agreement between us and the third party. You must seek to confirm the validity of any price previously quoted by us, at the time of confirming your acceptance of external advertising in case this has been changed by the external advertising supplier.
    • 10.2.7. Unless we specifically state otherwise, all prices provided shall be exclusive of VAT, and VAT will be charged at the applicable rate when you have provided your agreement to purchase external advertising through us.
    • 10.2.8. You must provide written acceptance of the external advertising at the applicable rate before we will process your request.
    • 10.2.9. We will issue an invoice to you for any requested external advertising, when you have provided your agreement to purchase this through us. You agree to pay the invoice in full within 30 days from the date of the invoice.

  • 10.3. BOOKING DEADLINES
    • 10.3.1. Booking deadlines are applicable to external advertisements placed in printed publications. We will advise you of the applicable booking deadline, for insertion in the next issue of the printed publication, when you submit your request.
    • 10.3.2. Booking deadlines may be subject to change in accordance with the external advertising supplier's terms and conditions.

  • 10.4. CANCELLATION OF AN EXTERNAL ADVERTISEMENT
    • 10.4.1. If any request for external advertising is subsequently requested to be cancelled, then the cancellation terms and conditions of the external advertising supplier will be applicable. In general, once the request for external advertising has been submitted to the external advertising supplier, then you will be subject to the full advertising charges. A copy of the external advertising supplier’s terms and conditions are available on request.  For the avoidance of doubt, if you ask for an external advertising request to be cancelled then you will still be charged the full advertising charges where the external advertising supplier’s cancellation terms and conditions specify this.

 

 

11. Responses to Advertisements

 

  • 11.1. For services described in ‘Our Services’ you may choose one of the following methods of application, for job postings on our website, according to your preferences:
    • 11.1.1. Using our online application form;
    • 11.1.2. Using your preferred “offline” application form;
    • 11.1.3. Directing applicants to an application form on your organisation’s website.
  • 11.2. If you choose to use our online application form, you will be able to access candidate application forms using our Applicant Tracking System (ATS).
  • 11.3. If you wish to use your preferred “offline” application form, you may request that applicants send their response directly to you by including the relevant instruction in the job posting copy.
  • 11.4. For Managed Bookings: If you wish to re-direct applicants to an application form on your organisation’s website, we will include specific instructions and the URL to your organisation’s website on the advert and in the application instructions sections of our website.
  • 11.5. For Self-Service Advertising (where offered): If you wish to re-direct applicants to an application form on your organisation’s website, you will need to include the URL to your organisation’s website in the applicable field in the self-service tool and include any specific instructions in your job posting copy. 
  • 11.6. In accordance with 11.1.2 and 11.1.3 you agree that any application form, application pack or online application system you select as your own application method will comply with all applicable laws including – but not limited to – the Equality Act 2010 (as amended) and relevant data protection legislation.
  • 11.7. For all job postings, you are responsible for verifying the information contained in applicant responses, and carrying out all the relevant checks and procedures, including safeguarding and other pre-employment checks, to ensure that the candidate is suitable for the position advertised in the job posting. For the avoidance of doubt, we give no undertaking that we will review and verify the information contained in any application form received in response to a job posting or an external advertisement, unless otherwise explicitly agreed by us, by prior contract or arrangement.
  • 11.8. You agree to deal fairly and professionally with applicants who may respond to job postings you have placed on our website.

 

 

12. Candidate Data

 

  • 12.1. For the purpose of the UK General Data Protection Regulation (UK GDPR), we are responsible as the data controller for all personal data held within registered candidate accounts. You acknowledge that we will manage this data in accordance with data protection legislation and our Website Privacy Policy.
  • 12.2. You acknowledge that no data held within any candidate’s user account will be made available to you unless that candidate chooses to submit an application form for a job posting you have placed with us (Managed Bookings) or published (Self-Service Advertising – where offered).
  • 12.3. You acknowledge that we may delete all personal data held within any candidate user account, and in turn any associated ‘application data’ that may be available on the ATS, without notice to you, if the candidate chooses to exercise their right to be forgotten, under the UK GDPR.

 

 

13. Application Data

 

  • 13.1. For the purpose of the UK GDPR, you acknowledge that you are the responsible data controller for any personal data held in any candidate application form submitted for a job posting you have placed with us (Managed Bookings) or published (Self-Service Advertising – where offered).
  • 13.2. You agree you will manage and process personal information contained in application data in accordance with data protection legislation, and ensure you have appropriate measures in place to respond to any candidate seeking to exercise their rights under the UK GDPR. For example, individuals have the right to be informed about the collection and use of their personal data and you must provide them with privacy information (also referred to as a Privacy Notice) when you collect and use their data. For the avoidance of doubt, our Privacy Policy is not applicable to your collection and use of personal data contained in any candidate application form submitted to a job posting you have placed with us.
  • 13.3. In accordance with the services detailed in ‘Our Services’ (see sub-clauses 5.1– 5.5) we may provide additional administrative support in sending recruitment related correspondence as part of our managed service offering. In such cases we act as the data processor and are processing personal data on your behalf as the data controller. You agree to ensure your privacy information accurately reflects that we act as a data processor for this purpose.
  • 13.4. All personal data processed by us while acting as a data processor will be processed in accordance with the applicable Information Processing Agreement.
  • 13.5. You acknowledge that we will retain candidate application forms, and where applicable recruitment related notifications and correspondence, for no longer than twelve (12) months from date of submission (application forms) or the date sent (notification/correspondence).
  • 13.6. You acknowledge that the data retention period described in 13.5 may be subject to change if a candidate exercises their rights under the UK GDPR, specifically the ‘right to be forgotten’ and we have no legal right to reasonably retain this information.
  • 13.7. Where your organisation, as data controller, (i) purchases the relevant Contracts Management Service Level Agreement (SLA) with The Schools HR Co-operative, (ii) has a valid Data Transfer Agreement with us, and (iii) has made a conditional offer of employment to your preferred candidate and they have accepted this conditional offer, on your explicit written request we will supply the preferred candidate’s application form, any other documents the candidate has uploaded as part of their application, job posting advertisement, and job description and person specification to The Schools HR Co-operative Contracts Management Service for the purposes of that service preparing the preferred candidate’s employment contract.
  • 13.8. For the avoidance of doubt, if your organisation stops purchasing the relevant Contracts Management SLA with The Schools HR Co-operative (SHRC) or your organisation has not signed the Data Transfer Agreement that we have provided or the preferred candidate withdraws their acceptance of the conditional offer, then Clause 13.7 will not apply and no preferred candidate information will be supplied to the SHRC Contracts Management Service.

 

 

14. Information Processing Agreement

 

  • 14.1. Under Article 28 of the UK GDPR all data controllers that use a data processor must have a written agreement in place. In accordance with clause 13, we may process personal data (“application data”) contained in a candidate application form on your behalf as the data controller. To enable us to process application data on your behalf, your Information Processing Agreement must be in place, and may need to be provided to us upon request.
  • 14.2. We reserve the right to refuse to provide any service if an Information Processing Agreement is not in place.

 

 

15. Direct Marketing

 

  • 15.1. From time to time, and if we have your consent to do so, we may contact you to seek your feedback on the services we provide to enable us to evaluate our performance. You are under no obligation to respond to requests for feedback, however your participation is appreciated as this will help improve our services.
  • 15.2. We may also notify you of offers, products, or other services based on your use of our services. You are under no obligation to commit to any offer, product or service and you can withdraw your consent to receive this information at any time, by selecting the ‘unsubscribe’ option in any marketing email you receive from us, or by contacting us.

 

 

16. Termination & Suspension

 

  • We, in our sole discretion and without liability to you or any third party, may suspend or terminate, with or without notice, your account at any time and without reason. Examples of reasons for account closure include, but are not limited to:
    • 16.1.1. You not providing full or accurate contact or school information;
    • 16.1.2. You acting in our opinion, inappropriate or illegally;
    • 16.1.3. You defaulting on payment.